![]() ![]() Do Make a Note of Problematic Phrases: Pay special attention to phrases that indicate a problem such as “inconvenience” or “potential problem.” Document these in the minutes to ensure the chair is aware of feelings related to the matter at hand.Do Include the Basics: You should incorporate foundational parts of your meeting into the meeting minutes, including the agenda topic, decisions on the subject, action required on the decision, who will complete what, relevant deadlines, and whether a motion was carried or not.Otherwise, you’ll get lost in the details and miss the critical points. Instead, focus on the key points discussed, such as the status of a project, who is responsible, and deadlines. Do Focus on Key Points: When taking notes during your meeting, you don’t have to write down everything verbatim like a transcript.Be sure to obtain permission from all participants before you start recording the session. Do Record the Session: Recording the meeting session can serve as a backup in case something happens to your meeting notes, while also assisting with verbatim notions, such as the wording of resolutions.Consider learning shorthand or developing a system of your own so you can take notes quickly and easily. Do Develop a Note-Taking System: You want to customize your note-taking system. ![]() They should review the document for any inaccuracies or missed information.Īlong with following the steps listed above, you can implement a few additional strategies to make it easier to take your meeting minutes and distribute them within 24 hours. Get Feedback: Ask the meeting leader and other participants if required, to review the draft of your meeting minutes before you distribute the final version.This might require that you block out time after each session just for this stage of the process. Type Notes: You want to type your notes immediately after the meeting, while your memory is fresh.In the case of a large meeting, ask the leader to remind participants to identify themselves before they speak. Identify Members: Provide nameplates to member attendees or draw a seating chart so you can keep track of who’s who.At some meetings, you may need to document if key attendees leave the room before the session ends. Sign-in Sheet: Use a sign-in sheet to keep an accurate attendance record.Request Changes: Request that the meeting leaders provide any changes to the agenda at least 24 hours before the meeting so you can make any necessary adjustments.You can create headings and subheadings while leaving space to record the information as it’s discussed. Create an Outline: Use the agenda to develop an outline for your meeting notes. THE MINUTES OF THE MEETING HOW TOAlso make yourself aware of how to spell their names and use their correct titles. If you can locate a visual of any unfamiliar participants, you can recognize them by sight.
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